Hello all, This is my first post and I'm a real begginer with Nintex. I've read some threads here in the forum but could not find the answer to my question.
Basically I just want to create a WF similar to the "collect feedback" workflow from SharePoint but without the overdue messages and, if possible, with a reminder message 1 day before the deadline.
Can anyone give me a hand?
Thanks,
Jorge
Greetings,
Thanks to Vadim's examples, I have been able to construct a workflow in a library that accepts files of exported workflow (.nwf files) and then deploys the workflow to another library. However, the in-line functions within the Build Dynamic String actions of the workflow are being corrupted as per the example below. The specific corrupton varies but seems to be limited to Build Dynamic String actions.
Code before deploy: fn-SubString({WorkflowVariable:TempStep},5,1)
Code after deploy: f
I am using Workflow 2007 build 11101 and I have validated that the exported .nwf is intact as I can import via the GUI and the code is not corrupted.
Any assistance provided is very much appreciated, thanks!
-Don
New member and first time poster. Tried searching but didn't quite find a clear cut answer or illustration.
While I have used the State Machine with great success in the past for multi person approvals, is there a way to create a looping workflow that calls the name of each approver from a list, plugs it into the Approvers field, and initiates the Request Approval process? I am looking for a way to have it pull from a list of names, and plug each one in and not start the next approval process until the first one completes. We need all approvals but they have to be approved in a very specific order to comply to our audit standards.
Rather than create one large state machine and having to manually enter or change the approvers for each state, it seems like it would be much easier to have it simply pull from a list and repeat the same identical process for each member in the order they are listed.
Any assistance would be greatly appreciated!
- Daniel
Prerequisites
Install the SMTP Service (Windows Server 2008)
The SMTP server is not installed by default. SMTP can be added through the Features Summary area of the Server Manager tool in Windows Server 2008. Please refer to http://technet.microsoft.com/en-us/library/cc772058%28WS.10%29.aspx.
Configuring Nintex Workflow Global Settings
The Email settings within the Nintex Workflow Global settings page must be setup and configured before enabling LazyApproval.
1. Navigate to Central Administration and select the Nintex Workflow Management section. Click on Global settings.
2. Configure your SMTP Server, From Address and Reply To Address with appropriate values for your environment.
Enabling/Configuring LazyApproval
1. Navigate to Central Administration and select the Nintex Workflow Management section.
2. Click on LazyApproval settings. Then click on Enable / Disable LazyApproval for the current server farm.
3. Select Enabled and ensure the Email Alias entered is unique.
After successfully configuring LazyApproval, you should see a screen similar to the following (insert screen)
To use LazyApproval immediately;
1. Perform an IISRESET on all servers in the farm.
2. Restart all instances of the “Windows SharePoint Services Timer” service on all servers.
a. From the Start Menu, select Run…
b. Type services.msc
c. Locate the service, right-click the service and restart it.
Otherwise, it will take about 15 minutes for the changes to take effect.
You can now create a new workflow, or edit an existing one. Include a Request Approval or Flexi Task action on the workflow and open the configuration dialog. You will now see the Allow LazyApproval checkbox in the dialog box. Once checked, this action will allow the use of LazyApproval.
Related Topics
Functionality questions
If LazyApproval is not working, follow the steps below for troubleshooting.
If nothing happens, test the SharePoint incoming email settings
LazyApproval uses the SharePoint incoming email function; therefore this must be running correctly. To test the email settings, open a test library and configure it to accept new items from email.
Complete the following steps to allow a document library or list to accept email.
1. Navigate to the desired document library or list and click Settings, Document Library Settings, and Incoming E-mail Settings.
2. Select Yes to allow the Document Library to receive e-mail.
3. Assign an email address to the document library.
4. Select an Option for Attachments. You can save attachments in the root folder, in a sub-folder grouped by email subject, or a sub-folder grouped by sender.
5. Select an option to overwrite files with the same name.
6. Select an option to save the original email. If you select Yes, and you send a message with an attachment, the message and the document will be stored as two separate items in the document library.
Note: We recommend initially selecting Yes for this option until you verify that the document library is properly accepting emails.
7. Select an option to save meeting invitations.
8. Select an Email security policy to accept messages based on document library permissions (recommended) or to accept messages from any sender.
If this does not work, your incoming email settings may not be configured incorrectly.
Please refer to the Microsoft documentation on setting incoming email:
http://technet.microsoft.com/en-us/library/cc262947(v=office.14).aspx
If incoming mail works, but still nothing happens
Check the application event log on the server for any error messages regarding EmailDropReceiver. Send any messages to support@nintex.com.
You receive the error message “Your email could not be matched to a running workflow”
Check the notification you receive from the approval task has the LazyApproval token in the subject. The LazyApproval token will look similar to [#DD7FGH#]. (The characters inside the square brackets are used by Nintex Workflow to link an incoming email to a task) It is a unique identifier that associates any message with the ID as belonging to a specific workflow. If the identifier is not there or has been modified by somebody, LazyApproval will not work, generating the error message above. The error message will be displayed in the SharePoint ULS logs.
Related Topics
Hi,
New to Nintex so apologies if this has been asked before - I couldn't find it when I searched.
I have a SharePoint list which is basically my template. On a daily basis I want my workflow to create each of these items (with their specific values) in a new list, which I will allow users to update.
I can make it work by using the Create Item, setting fields value where ID is 1, and then a subsequent action to update values of the other columns, but as I have 100 over tasks and the list is dynamic, this is laborious.
Anyone know how I can bulk create tasks and update the other columns values easier?
Example Table
Department | Title | Feed SLA | Feed Actual | Task SLA | Task Actual | Comments
Thanks
Hi All,
i done customizations in flexi task form using infopath data connections and publishing. is works fine in dev, now i decided to go production, but in production MS InfoPath not available. let me know how to do, Is there any other way to customization of flexi task form please let me know i am new be to nintex.
Hi
I have a date variable configured to catch the date when the worfklow is executed. I then use this variable in an email.
I'd like to know how i can remove the time from the variable...i.e, i'd like to remove the '12.00 am' from below:
"Saturday 10/03/2012 12:00 AM"
I'm assuming it's done using an in-line function, but i'm struggling to find a post similar to my question to reference.
Thanks
I trying to develop Custom Workflow Activity for Nintex workflow 2010 in VS 2010, but i unable to find "Nintex Workflow 2010 Action" template in "New Project" window.
Can some one help how to find the template?
We use sharepoint 2010 to publish procedures as pages. As we want to do the approval with nintex we're having the following question.
As the procedures can be long (multiple pages) and often the change is only one sentence or even one word, the approver has to read the whole procedure. As we have versions activated on the library it would be much more interesting if we could send the task to the approver where is just mentionned what was changed.
Is it possible with nintex?
Hi,
I have a process where i need to take Approval from Approvers.
Approvers are coming from people and groups field of sharepoint.
I want to generate approval request for all approvals.
I tried using 'Request approval' and 'Assign Flexi Task'. But if any of the approver rejects the request, it cancel's remaining tasks with status set to 'Not Requered'.
But my requirement is that i want to take comments from all approvers and Remaining tasks should not be canceled when an approver rejects his/her task.
I tried generating individual task for each user by using foreach on user collection. But that makes the process sequential and i require it to run in parallel.
Thanks
Hello,
Few days back i created one nintex workflow. At that time it is working fine. Now i am trying to reopen that workflow. But it is giving error. Not only that one, all the workflows giving same error. Even when i tried to create a new workflow also it is giving me the same error.
It is giving Must specify valid information for parsing in the string.
If any one encounter the similar issue please help me.
When trying to view a Running Workflow, I receive the below error.
Object reference not set to an instance of an object. at Microsoft.SharePoint.SPQuery..ctor(SPView view)
at Microsoft.SharePoint.ApplicationPages.WrkStatPage.OnLoad(EventArgs e)
at System.Web.UI.Control.LoadRecursive()
at System.Web.UI.Page.ProcessRequestMain(Boolean includeStagesBeforeAsyncPoint, Boolean includeStagesAfterAsyncPoint)
Troubleshoot issues with Windows SharePoint Services.
The navigation path is below:
1) From the list item, select the menu dropdown for Workflows.
2) Under Running Workflows, click the workflow.
3) You will see the below error.
How do I resolve this
With respect to the problem I have with my external content type list I decided to try a workaround by directly connecting to MS SQL (2008) (the source) and query the data there for now.
Now I run into a problem that I setup my connection strng like this:
Data Source={DBSERVER\DBSERVERINSTANCE};Initial Catalog={DATABASENAME};Integrated Security=SSPI
And I check the use windows authentication box and fill a credential that has access to the database.
But I get an error with the message:
Error performing database operation. Login failed for user 'NT AUTHORITY\ANONYMOUS LOGON'
But that doesnt make any sence since I specify a credential set, why is this set not used?
In Request Data action, Collect Data From is not accepting workflow variable / List field. even though I am using person / group type field.
When I select this variable. it is throwing javascript error. I am using Nintex Workflow 2010 (2.3.7.0) .
when I use direct user input and write email address. it works fine but not accepting any variable.
Anyone has idea?
Dear all,
I'm new to Nintex Workflow, but already did some C# stuff on SP2013 to close the gap between the standard workflow engines and the features I really need.
I installed Nintex Workflow 2013 on my dev SP2013 environtment and got everything up and working without any issue.
Then I created my first workflow with NW2013 that was supposed to create an item in another list (let's call it list B) and send an email.
I set the workflow to start everytime a new item is created in list A and double checked that no other triggers were activated (Workflow Settings, start manual = off, on edit = off). Nevertheless the workflow always runs twice and I can't find the reason for this.
There aren't multiple versions of the WF attached to the list, and there are also no legacy workflows listed in the workflow section of the list.
Even when I check the value of a field that I called "state", that is automatically set to "new" when an item is created in list A and set to "processed" at the end of the WF, the WF runs twice.
I'm always getting two mails and find two new items in list B, everytime I create a new item in list A.
Can anyone help me out of this?
I'm supposed to create multiple Sharepoint solutions within the next months, and this is a very anoying issue...that I need to get rid of.
Any help is really apreciated here.
Best,
Markus
Hi All,
I have a new challenge ;-)
How can I insert a List Item Attachment (file) in to a MS SQL table, in a varbinary column?
(ps: for example with Execute SQL action)
I am waiting eagerly to hear your answers.
Regards,
ilyas
"Update List Item Failed"
When designing a workflow process, a common error is to have two workflows starting at the same time, where both are set to update the same item. This can lead to issues where an update fails and the workflow will end in an error, usually “Update List Item Failed”.
When running a large workflow it can be very difficult to determine which action caused the issue. Also, due to the large amount of actions running, the correct timing or sequence of update actions is also difficult to manage. To resolve these types of issues splitting the workflow is recommended.
A suggested method is to have a set of updates in the first workflow, commit the changes (with a “Commit pending changes” or a “Pause” action) immediately afterwards, then use a “Start workflow” action to initiate the second workflow process. Using this method, both workflows will essentially start automatically, however they will not both attempt to update the item at the same time.
Related Topics
When and why should you split a workflow process into small sequential workflows?
Approaches to splitting a Nintex Workflow