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Stop workflow if the current list item is deleted.

February 27, 2014, 9:09 am
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Hi,

I have a workflow on document library. I have to send an reminder email if the document is pending for clarification for more than 2 days.

 

However, if the item is deleted. I want the workflow to be stopped. Right now what is happening is, i get email notification even after I delete that document.

 

Please let me know how to check in the workflow whether the current item exists.

 

Thanks for your help.

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Using Query XML to extract data from webservice response

February 27, 2014, 10:38 am
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Dear all,

I'm using SharePoint workflow 2010 (please move the post to the right section (sorry). 

 I'm using the component "Call Web Service" to call an external system webservice. In the dialog window(when testing the query) I get this xml 

 <soapenv:Envelope xmlns:soapenv="http://schemas.xmlsoap.org/soap/envelope/" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">  <soapenv:Header />
  <soapenv:Body>
    <SessionID xmlns="http://...">9802643__8AB9A989-5580-4D00-BFD1-88468A92DC93</SessionID>
    <QueryResult xmlns="http://...">
      <Code>gb_project_name</Code>
      <Records>

        <Record>
          <name>1003</name>
        </Record>
      </Records>
      <Slice>
        <Number>0</Number>
        <Size>1</Size>
    <Total>1</Total>
      </Slice>
    </QueryResult>
  </soapenv:Body>
</soapenv:Envelope> 

 I then, store result in a "multiple line of text" variable.

Displaying the variable in the workflow history shows me this

 "9802635__8AEBAD52-0336-4F69-92CF-E14AB8D99BEFgb_project_name1003011"

First question, why I don't have the full xml respond in this variable ? 

I took a look at the forum posts, one post talks about parsing this answer with "XML tag" something which I did in the Query XML component, but still the same.  

Why can't I just store the entire XML result in a variable ? and then reuse this variable in the XML input of the Query XML component ?

Using the dialog window to test my Xpath works fine when it comes the time to put this variable as an input then I always get this:

9802635__8AEBAD52-0336-4F69-92CF-E14AB8D99BEFgb_project_name1003011

 Exactly the same value as the variable.

What I need is just getting the "name" value.

Thank you for your help in advance,

Best Regards, 

 

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Using Query XML to extract xml data from webservice response

February 27, 2014, 10:49 am
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Dear all, 

 I'm using the component "Call Web Service" to call an external system webservice. In the dialog window(when testing the query) I get this xml 

 <soapenv:Envelope xmlns:soapenv="http://schemas.xmlsoap.org/soap/envelope/" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">  <soapenv:Header />
  <soapenv:Body>
    <SessionID xmlns="http://...">9802643__8AB9A989-5580-4D00-BFD1-88468A92DC</SessionID>
    <QueryResult xmlns="http://...">
      <Code>proj_name</Code>
      <Records>

        <Record>
          <name>P test</name>
        </Record>
      </Records>
      <Slice>
        <Number>0</Number>
        <Size>1</Size>
    <Total>1</Total>
      </Slice>
    </QueryResult>
  </soapenv:Body>
</soapenv:Envelope> 

 I then, store result in a "multiple line of text" variable.

Displaying the variable in the workflow history shows me this

 "9802635__8AEBAD52-0336-4F69-92CF-E14AB8D99BEFP test011"

First question, why I don't have the full xml respond in this variable ? 

I took a look at the forum posts, one post talks about parsing this answer with "XML tag" something which I did in the Query XML component, but still the same.  

Why can't I just store the entire XML result in a variable ? and then reuse this variable in the XML input of the Query XML component ?

Using the dialog window to test my Xpath works fine when it comes the time to put this variable as an input then I always get this:

9802635__8AEBAD52-0336-4F69-92CF-E14AB8D99BEFP test011

 Exactly the same value as the variable.

What I need is just getting the "name" value.

Thank you for your help in advance,

Best Regards, 

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Nintex List Update Issue

February 27, 2014, 12:04 pm
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I currently have a list created in datasheet view, that way all sharepoint users are able to go to the site and make quick changes if needed.

I need to create a workflow so If a user does update a list, they ( as in the updater) receive an email that lets them know they left a field blank after they edited the list.  Does anyone have any tips on how to do this on Nintex?

 

Thanks!

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Nintex Workflow Scheduler job stuck on "Running" state

January 9, 2012, 10:37 am
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Hello,

After configuring some scheduled jobs for a Nintex workflow, I had problems with the Nintex Workflow Scheduler job: it doesn't stop running - status "Running", progress - 0% (can be stopped only manually); and like a side effect, the processor on the machine is going up to 50%. If I disable the Nintex Workflow Scheduler, the processor is going low, at a normal rate.

Environment: Sharepoint 2010 Server, the schedule for the Nintex Workflow Scheduler is every 5 minutes (default), OWSTimer is running.

What can I check to find out the source of my problem ? Do you know if there are other files than ULS log, where I could find logging messages from Nintex Workflow Scheduler ?

Thanks in advance,

Anjin

 

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Workflow Errors at Task Activity

February 27, 2014, 5:26 pm
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I have a workflow that is erroring on task creation - error thrown is Access Denied.

The workflow runs automatically when a new item is created in a form library within a site.  The users who will be creating forms in this library only have contribute rights to this library (not the parent site).  They also have rights to the task list that this workflow uses.  The workflow is set up to create a "Request Review" task which uses the "Nintex Workflow Task using InfoPath" task content type.

I had a user go to the library and try to manually start the workflow on an already created form and they get "Access Denied" on the workflow start screen. 

Am I missing permissions on something in this setup?

Thanks!

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Error - message My workflow TasK "A Web Part or Web Form Control on this Page cannot be displayed or imported"

July 30, 2013, 12:09 pm
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 I have been tryng to fix the error below  - we are using SP2013 and NW and Nintex Forms 2013  -  any assistance would be greatly appreciated.

Web Part Error: A Web Part or Web Form Control on this Page cannot be displayed or imported. The type Nintex.Workflow.ServerControls.WebParts.MyWorkflows, Nintex.Workflow.ServerControls, Version=1.0.0.0, Culture=neutral, PublicKeyToken=xxxxxxx could not be found or it is not registered as safe

Thanks

Carol

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"An unexpected error has occurred" when loading any action modal window

February 27, 2014, 6:39 pm
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Just as the title suggests, this error throws when trying to open any modal window/  Dialog box such as Configuring an Action or Workflow Settings or even Import Workflow. 

I have re-installed, re-deployed and configured all the steps twice to make sure nothing has been forgotten,

any idea ? 

http://cl.ly/image/11340b313t12

http://cl.ly/image/130l3Z0Z0r3E

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Failed On Start

February 28, 2014, 1:34 am
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Hi Team,

 We are having a huge workflow which turns out to be of size greater than 1MB when exported. We are facing the issues while starting the workflow after App pool recycle or on first time of the day. We came to know that this is because the initial compilation takes time for huge workflows. We need few suggestions or workaround for this problem.

 Queries:

1) Can we call StartNintexWorkflow method in nintex api on a dummy item (or say Item ID : 0 ) so that this would compile the workflow, so that the subsequent triggers will be quicker. This can be done in a windows service which can identify app pool recycles, but not start and stop.

2) Is there any other way to compile a workflow manually, periodically using powershell or by any other means so that the subsequent hits will be faster.

3) Any means to speeden up the compilation other than reducing the workflow size (Workflow is already optimized)?

 

Regards,

Lakshman

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How to Create a Project Site from a Template

February 28, 2014, 8:31 am
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I have created a Project Site through PSI Service using the Create Project From Template and Queue Publish methods.The Project plan is created perfectly but the Project Site created is always a Default Site . The Site Template associated in the EPT is not getting me the required site .

 

After Searching I knew that I have to Update the EPT to get the required site .How can I update the EPT ???

Any help would by highly appreciated!!!!

 

 

 

Thanks :)

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Set fonts in subject in Create Appointment

February 28, 2014, 9:23 am
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Hi

 How can I set a Tahoma font in the subject for the Create Appointment action?

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Lookup data from another list inside a Nintex Form

December 8, 2013, 8:01 pm
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The latest version of Nintex Forms now has the ability to show list item data from another list inside a Nintex Form.

See the following blog post on how to use this new feature:
http://walkingthestack.com/2013/11/18/lookup/

The help pages within the product are also a great place to learn how the feature operates, here is the Lookup function help page for everyone's reference: 

Lookup function

The lookup function allows a form designer to retrieve data from a column within a SharePoint list and display that data on a form or use it in a formula.
A common requirement among form designers is the ability to surface SharePoint data from another list and optionally process that data. Displaying an entire list item or a list view is possible with the List Item and List View controls respectively, however these controls render html as their output which cannot be processed in a Nintex formula. In scenarios where you want to obtain a value from a list column, for display or processing in a formula, the lookup function is a viable approach.

Usage

 
Within a Nintex Form, the lookup function can be used within a:
 
  • Calculated Value control: Double click a calculated value control to access the Formula property.
  • Form Variable: Click on the Form Variables button in the ribbon menu to create a new Form Variable.
  • Rule: Click on the Rules button in the ribbon to create a new Rule.

How the lookup function obtains data

 
To understand how the lookup function determines what data to bring back, consider the following lookup function:
 
lookup(“listA”, “ID”, 1, “Title”)
 
This lookup will send a query to SharePoint, asking for list items within a list titled ‘listA’ and return the Title column value from any list items whose ID column value is 1.
 
Note: The match on the value is case-insensitive.
 
The lookup function does not support complex query construction; it determines what list items are included, as data to bring back, based on the filter column being an exact match to the value you specify. You can compose complex formulas with the formula builder if you need to build up a complex query, however be mindful that each lookup function will send an individual request to SharePoint for data.

Parameters

list title: The title of list that contains the data you are querying.
  • Required? Yes
  • Position: Must be first parameter in function.
  • Advanced usage: To point to a list in another site, precede the list title with the server relative url path of the site, then delimit the list title with a pipe ‘|’ symbol, e.g.  “/sites/siteCollection/siteA|customList”

column to filter on: The name of the column in the list that you want to filter on. Specifically, this column will be used to filter which list items are treated as matches against the third parameter.
  • Required? Yes
  • Position: Must be second parameter in function.



value to filter on: The value you specify for this parameter is compared against each item in the list, if it matches the value for the column you specify in the second parameter, the list item data is returned.
  • Required? Yes
  • Position: Must be third parameter in function.



output column: The name of the column in the list that you want to get data from. Data from the output column is returned in the formula.
  • Required? Yes
  • Position: Must be fourth parameter in function.

multiple values <optional>: Used to signify that you want multiple values returned from the lookup function. This should be used if there are more than one list item which matches the filter you’ve configured and you want an array of values to be returned.
  • Required? No
  • Position: Must be fifth parameter in function.
  • Usage: Specify the value 'true', without the quotes.
  • Note: The maximum items number of items that can be returned in a lookup function is limited to 1000.

value data type <optional>: Use to manually set the underlying data type that SharePoint will compare your value as.
  • Required? No
  • Position: Must be sixth parameter in function.
  • Usage: The list of the most common SharePoint data types to query are: Text, Note, Number, Currency, Integer, Boolean, DataTime, Lookup, Choice, URL.

Additional Information

List location

 
The list you are querying­ can exist within the current site, or within sites within the current site collection.

Data In

 
The following types of data are supported for the ‘value to filter on’ parameter:
 
  • Text: Surround your text with a double or single quote.
  • Number: Does not need to be surrounded with quotes.
  • Date: Pass a date value from either a Date control, or use the date() runtime function to create a new date value.
  • Boolean: A true/false value. Does not need to be surrounded with quotes.
  • Lookup: A SharePoint lookup value of the format – 1;#text. Alternatively, the text value by itself, i.e. 'text'.
  • User: A SharePoint person or group column type.
  • Managed Metadata:Specify the name of the term to match against.
 
Note: Null is a valid input value.

The lookup function does not currently support multiple values being passed in as the input value parameter. Only a single value is supported. I.e. you cannot pass an array of values into a lookup function.

Data Out

 
The returned column value will not be formatted by the lookup function unless it’s one of the following SharePoint types:
 
      • Lookup
      • User
 
For Example: Given a SharePoint Person column, the displayed value of a Person column in SharePoint may appear as “User A”, but the underlying SharePoint text is of the format “1;#UserA”.
If a lookup function is configured to return a Person column’s value, it will convert it into text, using the internal format of “1;#UserA”.
 
By default, the data returned from this function is for a single column in a list. You may want to return multiple column values: For example, where multiple list items matched a given query. To do this, append ‘true’, without the quotes, as the last parameter of the function. For multiple output values, they are returned inside an Array.An array is of the format [value1,value2].

Inserting an existing control, property or variable

 
You can use a Named Control, Item Property, Form Variable, Workflow Variable or a pre-defined property as the input value of a lookup function. All types of data to insert are listed in the Formula Builder dialog.
 
Note: Quotes are not necessary when inserting a control, property or variable.

Runtime behavior

 
The lookup function is dynamic; if any parameters that are passed into the function change during runtime, the lookup function re-fetches the data and triggers the formula to re-evaluate.
 
All lookup data is cached for 2 minutes to reduce network traffic.
 
All lookup functions are evaluated on load of a form, unless they are configured to not recalculate on view mode. This option is per control in the control property window.
 
Lookup functions are processed asynchronously, meaning they do not halt the form from operating while they fetch the SharePoint data and evaluate. This helps in scenarios where the network between you and the data is slow or physically far apart.
 
Lookup functions currently do not work in Nintex Mobile or Nintex Live Forms.

Dependent formulae

 
Formulae that depend on other formulae containing a lookup function will not wait before evaluating. Consider the following scenario of two Form Variables:
 
Variable A has the formula: Variable B + 1
Variable B has the formula: lookup(“listA”, “Title”, “Task1”, “ID”)
 
Variable A depends upon Variable B, however an individual formula only waits until all endogenous lookup functions are complete before evaluating. The result is that Variable A will momentarily evaluate to ‘1’, as Variable B has not yet completed. When Variable B does complete, it notifies Variable A to re-calculate, at which time Variable A displays the complete value of: ‘<Variable B’s lookup value> + 1’.
 
If you have multiple, dependent lookup formulae and require all lookup functions to be complete before displaying a result to the user, utilize a single formula with nested or chained lookup functions.

Security Considerations

 
The lookup function will perform the lookup of SharePoint data as the current user. Therefore, if the user filling out a Nintex Form does not have the necessary SharePoint access to the list or list item(s), the lookup function will not return any data.

Nested Functions

 
Lookup functions can be nested inside of other lookup functions. Lookup functions will evaluate inside out, (for example, a lookup function inside another lookup function will evaluate first) to maintain formula correctness.

Circular Reference

 
As a form designer, be mindful not to construct a formula which contains a circular reference. A circular reference is where a formula is dependent on another formula to complete, but that formula depends upon the original formula completing.
 
If a circular reference is accidentally configured, the lookup function will stop evaluating after a fixed number of cycles.

Troubleshooting

 
To help with troubleshooting issues, preview your Nintex Form and press F12 to open the IE developer toolbar. Next, click on the Script tab and ensure that the Console tab on the right is selected. Refresh your preview window by right clicking and selecting Refresh.  Logging will appear in the window, and help you to troubleshoot common misconfiguration/data access issues.
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Help Using Nintex communicate with PSI

March 1, 2014, 10:49 am
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I'm trying to use a webservice to call QueueUpdateProject.  So far I haven't been successful and I believe it is due to the dataset that I am using.  Does anyone have an example dataset that they have used to update an Enterprise Custom Field?

 When I say not successful, I mean that I can run the webservice just fine, but the updates are not reflected when I go to that project and view the field values (they remain the same as they previously were). 

 I cannot use the built in Update Project Properties action because some of my enterprise custom fields are backed by Lookup tables, and this action fails when used with those types.     

 

<?xml version="1.0" encoding="utf-8"?>
<soap:Envelope xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xmlns:soap="http://schemas.xmlsoap.org/soap/envelope/" xmlns:m="http://schemas.microsoft.com/office/project/server/webservices/Project/">
  < soap:Header>
  </soap:Header>
  <soap:Body>
    < m:QueueUpdateProject>
      < m:jobUid>guid</m:jobUid>
      < m:sessionUid>guid</m:sessionUid>
      < m:dataset>xml</m:dataset>
      < m:validateOnly>boolean</m:validateOnly>
    < /m:QueueUpdateProject>
  < /soap:Body>
</soap:Envelope>

 

 

Thanks

 

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How to include "Insert reference" and "Look up" in design and also to select the values from them in custom nintex action.

June 23, 2009, 10:16 pm
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Hi,

How to add "Insert reference" and "Look up" (List lookup, workflow variable, value) in the design of a custom Nintex action in the dialog page.

Also how to write the code to retrieve the values from them and then take the value from the text box or drop down list to pass into the activity.

Could anyone provide me some sample with "Insert reference", "Look up" is included in the design and values are taken from there to excute the action.

Regards,

Bidhan

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Getting all Nintext Workflow Tasks in a site collection

March 2, 2014, 10:40 pm
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Hello,

I am working on a web part that would approve selected Nintex Workflow Tasks. It would be simple form listing Nintex Workflow Tasks (check-boxes for the ones that need to be approved). Does anyone have an example how to get Nintex Workflow Tasks in a site collection?

Thank you,

Jakub 

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Pulling Data from One SharePoint Site into Another

January 28, 2014, 11:50 am
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Is there documentation available that walks through the process of pulling information from a list in one SharePoint site into the fields of a list in a completely separate SharePoint site? We are attempting to do this for a content aggregation system here at work but wanted to see first if this is even feasible. We have view/read access to the list on the other site and just want to put data in one field into the field of our site. Both sites are on the same network but are completely separate of each other in terms of path.

 Any insight or documentation that you can provide would help us determine if this is a worthwhile or fruitless endevour!

 Kind regards,

 - Daniel 

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Great things about Buying cheap diablo 3 gold from This Website

March 3, 2014, 1:10 am
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Among numerous yellow metal suppliers, the one do best around the line should be D3moon.com This website is fairly familiar among senior citizen D3 funs, for the company has been wanting to buy many years, which belongs to the most senior sellers already in the market. Even some online players that never purchase Diablo 3 yellow metal also benefit about Diablo-3-auction-house. com. So how does Diablo-3-auction-house. com appear like? What kind of benefit buyers will receive when buy gold with this website? First, saving more money. Although players frequently get told don’t’ purchase D3 gold through cheapest sellers, while there are also price difference involving legal sellers, then whose price will be the cheapest one? Owning the biggest farming team on cheap diablo 3 gold market. There are lots of good gold sellers within the D3 market, but do players know that 70% of these people don’t have their particular farming teams, numerous amounts just buy Diablo 3 OR MORE gold from yellow metal farmers at less expensive price, and then sell off it to players at the higher price to make the price difference. So the fees and fees advisors are higher versus the one who possess their particular farm team. Even though Diablo-3-auction-house. com is definitely the few who may have its own farming team, what’s a lot more, which is the most important one on the market.
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Default value for External column

March 3, 2014, 11:35 am
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How would you set a default value for an External Column field? I assume you can do it with JavaScript when the form opens, but not sure how to accomplish.  
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Calling Nintex Web service from Java application

March 3, 2014, 11:56 am
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Does anyone know how to call Nintex web service to start workflow from Java application or SOAP UI?

 

Thanks,

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Getting individual user names from person or group picker

August 23, 2013, 6:51 pm
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Hi,

My requirement is this - I have a list which has a person or group column which can have multiple users. As a part of my nintex workflow, In another list, I need to create - one entry for each individual user. I cannot get the names as plain text as I have to send notifications to each one of them. I tried assigning the value of the column to a collection variable but it is not working. Can some one help me achieve this?

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