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Due Date required on Tasks? version 3.0.6.0

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I've been developing some workflows on a dev machine with Nintex version 3.0.5.0 and everything works fine.

When I export those workflows and then import them into a staging machine which has Nintex version 3.0.6.0 my workflows fail with an error ("An error has occurred in XXXX Workflow.") whenever they get to a Task action.  I found that when I configured the Task, near the bottom, on the staging machine there is always a Due Date field displayed.  This Due Date field is not displayed on my dev machine unless I specifically select it from the Field drop down related to the Content Type. 

On the staging machine if I configure each task and set a Due Date the workflow functions properly and the tasks are created.  But we don't want our tasks to have due dates assigned to them.

I've checked the Workflow Tasks lists and Due Date is not required for any of the content types. 

Has anyone else encountered this?  Is this a bug? 


Workflow: On Open Event. Discussion Board Alert Email

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Hi Everyone,

I want to create a workflow through nintex and I am having some trouble.

The overall goal is to send an email notification to all the users who have posted to a discussion board when a new response is posted and to only send an email once to each person (until they come back and view the page) so their email doesn't get spammed.

My plan is to have a list that tracks each user on each board and what the timestamp is of their last visit (so a small table with the following fields: name, email, board, date/time). Everytime somebody views a discussion page, this list would update with their most recent time stamp. This would then be referenced everytime a new post is added to see who needs to be sent an email.

To make this list, I would need an "On open event" condition to trigger everytime a discussion board is opened to record a user's info, and I am just not seeing it on my nintex workflow. Has anyone found a workaround/solution for this, or even done a similar function another way.

Appreciate any input.

Task status set to Not Required and Workflow Errored

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Hi,

I am facing problem in 1 specific task, when i try to reject the task using my custom form the task status is set to "Not Required" and Workflow is errored with the following error.

 Error in request approval action. Unauthorized attempt to update approval task by "User Name". The response has not been recorded.

The task is assigned to a group and "Only one approval is required" option is selected. The user has contribute permission on task list. All the other tasks are running smoothly only one task is facing some problem. I even tried to create the task again but still no luck.

 

 

Error in request data action. Unauthorized attempt to update collect data task by ,. The response has not been recorded

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Error in request data action. Unauthorized attempt to update collect data task by <domain\account>,. The response has not been recorded

Any idea about the error?

4/25/2014 10:01 AM Task Completed (domain\user)  Approved 
4/25/2014 10:01 AM Workflow Comment Error in request approval action. Unauthorized attempt to update approval task by domain\user. The response has not been recorded. Error 
4/25/2014 10:01 AM Error An error has occurred in XXX Workflow. 

User has needful permission to workflow library and task list. From my point user has responded to irrelevant task. But when Nintex point of view irrelevant user can't respond to tasks.
And lazy approval also disabled in the site.

Any idea how this can happen?

Workflow task list doesn't have item regarding this request approval task

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Error in request data action. Unauthorized attempt to update collect data task by <domain\account>,. The response has not been recorded

Error detail:

4/25/2014 10:01 AM Task Completed (domain\user)  Approved 
4/25/2014 10:01 AM Workflow Comment Error in request approval action. Unauthorized attempt to update approval task by domain\user. The response has not been recorded. Error 
4/25/2014 10:01 AM Error An error has occurred in XXX Workflow. 

User has needful permission to workflow library and task list. From my point user has responded to irrelevant task. But when Nintex point of view irrelevant user can't respond to tasks.
And lazy approval also disabled in the site.
Same time in workflow task list doesn't have item regarding this task. (This is the only item missed). How is the record missed from task list. We don't edit task list. 
And workflow errored.

Any idea how this can happen?

Lookup runtime function or concatenate function

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I have need to lookup an item in another list based on the combination of 2 fields on my form, for the purpose of displaying information from that list on my form.  I have a field called Employee Email and a field called Location on my form.  I need to lookup a column, which is a concatenation of these two values in another list, because a single user can have multiple entries in the list based on location.  So I need to be able to concatenate email and location on my form into a single line of text, and use it as a parameter in the lookup runtime function. 

Is there a way to accomplish this?

Error In Application, null references, licensing won't apply, etc.

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Having some issues getting Nintex Forms 2013 to reinstall.  I had Nintex Forms 2013 installed and working just fine, but we had some issues with our farm that resulting in a rebuild of the servers.  Our content databases were fine and attached to the new farm, but now after installing Nintex Forms 2013 again importing the .nlf file appears to do nothing.  Also on the licensing page is the following message:

"Nintex Forms has not been activated yet. Please go to Central Administration and activate the Nintex Forms feature under Web Applications > Manage web applications > Manage Features."

The installation documentation does not require that the Web Application feature be activated prior to the licensing file, and I didn't have a problem the first time I ran through this.  However, trying the above I simply get an "Error in Application" when trying to activate the Web Application feature.

 Clicking on any of the other Nintex Forms Management options, "Manage database", "Manage form controls", "Manage device layouts", etc. all result in "Object reference not set to an instance of an object." errors.

 I've completely uninstalled and reinstalled Forms 2013 a number of times.  IISRESETs, reboots, etc.  Googled for hours... nothing.

Any insights into what the issue could be?

 Thanks!

Custom validation working in preview only

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I have a form that validates if a yes/no control is checked and if a textbox has 25 or more characters. I initially developed the javascript in forms contained within the corresponding workflow, without a hitch. Both the preview mode and the going through the workflow had it working correctly.

Then I went to add it to the form that kicks off the workflow. I added the javascript, configured all the controls, checked it out in preview mode, and then tried testing the published form. The validation failed.

The only difference between the forms in the workflow and the kick-off form is a requirement to have the submit button be disabled until two other fields have been populated and at least one of 5 yes/no controls has been checked. I accomplished this through a rule. I tried disabling the rule, in case somehow that was interfering, but the validation still failed. Any ideas why the javascript works in forms inside the workflow but not published form?

//validation settings for Increase Efficiency description

function jIEHasMinimumAmountOfCharacters(source, arguments)

{

var objCheck = NWF$("#" + jIECheck);

var objText = NWF$("#" + jIE);

if (objCheck.prop("checked") == true)

{

if (objText.val().length >= 25)

{

arguments.IsValid = true;

}

else

{

arguments.IsValid = false;

}

}

else

{

arguments.IsValid = true;

}

}


Different NewForm, EditForm, DispForm

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Is it possible to build different NewForm, EditForm, and DispForm with Nintex Forms 2010? I didn't see anything searching the forums or Google. For example, I want certain fields only visible on EditForm and DispForm but not on NewForm.

WorkFlow Errors out on "The workflow could not update the item..."

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Hello,

I am using Nintex Workflow 2010 and have come across some odd error. I have a SharePoint form that, when submitted, will be assigned a document number. Verbose logging has been turned on, and it looks like the values are being assigned correctly by clicking on the box and seeing Before / After.  However, the workflow is erroring out and it's not actually assigning these values. When I look at the item it does not have a document number. This only happens once a month or so, so it's a couple of times out of ~200 items. It's rare but annoying.

When looking at verbose logging, does the "after" box mean that the values have been assigned? Because that doesn't seem to be the case.

 None of the boxes are red in the visual look of the Workflow, everything is green.

The error I see is "The workflow could not update the item, possibly because one or more columns for the item require a different type of information."

 Any advice would be great, I'm stumped!

 

Hide the Nintex Workflow Context Menu

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Hi,  

I wish to hide the the Nintex Workflow contextual menu (when you click your name in the top right corner in SharePoint). In order for me to do it through a feature, I'd need the folowing information:

 

<HideCustomAction Location="Microsoft.SharePoint.StandardMenu" GroupId="PersonalActions" Id="????" HideActionId="????" />

Thanks

Auto Approval Error

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I have a sporadic issue with workflows within our SPS2003 environment.

Each time they are created, they go straight into the approved list without human intervention. The same workflows also seem to ignore the ‘advanced’ settings of ‘Edit Files Mid Approval’ & ‘Auto Submission of Uploaded Files’.

Edit Files Mid Approval will not allow files to be written back and the Auto submission seems to do the opposite to the selected option.

Any suggestions?

 

Read file from fileshare

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HEllo,

 I would like to know if it is possible to read a file from a fileshare with Web Request using Nintex Workflow 2013 OOB features ?

or is it mandatory to create a webservice to do that ?

 Thanks in advance for your answers

Infopath - how to display data from current item

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Dear all,

I am running a workflow with an action to request data from users. The users have to enter data via an infopath form. In this form I want to display data from the list items which the workflow is running on.

I tried to make an additional, secondary data connection. But I was not able to filter out just data from the current item. It always displays the whole list in the repeating table.

How can I display just values from the list item on which the workflow actually runs?

Thx a lot in advance.

Anton

Send Email via Workflow to external users

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Hi all

I'm am using  SharePoint online 2013 with NINTEX workflow 365/ 2013

My scenario:  I have a custom list which contains info off all my company contacts, In the workflow a use "send a email" and reference these external email so that people outside of my organization can receive these emails. The Problem is no emails get send to the external users, but I am able to send emails to SharePoint registered user within my company. I don't receive any errors and the workflow status keeps on idling in Workflow in progress. Can any one please assist me in this problem. ?


Create item based on list title

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Hello,

 In a site workflow, I want to create and update some items in lists. Those ones (the lists) are multilingual (different title in english and in french) and dynamically created.

The OOB action to create or update an item is based on the list GUID (list dropdown) which we can't control, so each time we regenerate our lists, we need to map the action to the new list.

Very annoying because we have a lot of field to create and update.

I've found a way using CAML query in order to get items from list and then replace the ID by the title but we cannot make it for create and update list items 

Is there anybody that have a solution for this ?

 thanks in advance 

Workflow not knowing another workflow it triggered

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First post! [Just a disclaimer, I'll completely new to Nintex and Sharepoint, but I'm asked to fix the bugs in the system as the original developer (contractor) left the company for a while. So please bare with me..]

 

On a list, there are 2 workflow.

First one called "UpdateReportDate", which (if user selects an optional field=yes in the item) will trigger another workflow "EmailReport".

But sometimes, it appears UpdateReportDate was ran (automatically on item fields conditions), it triggered EmailReport which completed successfully, yet UpdateReportDate thought it failed to start. This causes UpdateReportDate to error out or stuck "in progress", and fails subsequent runs unless terminated manually.

Actual example logs:

 

From UpdateReportDate:

The "Start workflow" settings are:

- selected "Start immediately",

- checked "Do Not start workflow if already running, and

- NOT-checked "Wait for workflow to complete before continuing"

- And "Start workflow" is the very last action of this UpdateReportDate workflow 

Action History 

Start workflow 5/5/2014 8:36 AM incomplete  <-- this step should start "EmailReport"

Run if 5/5/2014 8:36 AM incomplete  

Commit pending changes 5/5/2014 8:36 AM 5/5/2014 8:36 AM

Log in history list 5/5/2014 8:36 AM 5/5/2014 8:36 AM

Set field value 5/5/2014 8:36 AM 5/5/2014 8:36 AM

Log in history list 5/5/2014 8:36 AM 5/5/2014 8:36 AM

Task History 

Workflow Messages 

5/5/2014 8:36 AM Workflow Comment Report Date after update: 5/5/2014 | Modified: 5/5/2014 8:34 AM   

5/5/2014 8:36 AM Error Update Report Date failed to start.   

5/5/2014 11:40 AM Workflow Cancelled Workflow Update Report Date was canceled  

 

From EmailReport:

Started:5/5/2014 8:36 AM
Status:Completed 5/5/2014 8:37 AM

Previous approval comments on task forms

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Hi all

I am using default forms for tasks. the default forms do not show previous approval comments. 

Does anyone know how to show all previous approval comments on  task forms. I know it can be done when Nintex forms/infoPath are used instead of default forms. But i am looking for a solution with default forms. 

 

Thanks

 

Resizing a panel at runtime not working?

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Sharepoint: 2010
Nintex Forms: 2010

Hi,

I have just started looking at Nintex Forms 2010. My first attempt is a form for a reasonably complex List, the list has a lower section of fields that are for approvers only and shouldn't be shown to the normal users submitting the form.

 I followed the tutorial on setting up fields with conditional visibility-

http://nintexdownload.com/Nsupport/NF2010_Tutorial_How_to_show_hide_controls.pdf

I have this basically working (the relevant fields are hidden from non-approver users) but there's a problem with the form layout. The tutorial shows the form layout automatically adapting (shrinking) as some fields are hidden.

However in my form, even though I have the panel that is hidden/displayed set to "Resize at runtime = Yes", it's still occupying its full size in the form when it is hidden, leaving a large empty space between the last of the visible form fields and the Submit / Cancel buttons.

Any idea what I might be doing wrong here?

Suggestions much appreciated.

Regards: colin_e

Removing an Approver from a FlexiTask after Workflow Kickoff

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I have a feeling I know the answer to this but hopefully someone can prove me wrong:

 We have a document approval workflow that uses a FlexiTask to get approvals from anywhere between 5 to 30 people depending on the type and nature of the document.

 Recently, a senior member of the company left the company and now the 30+ approvals that have him listed as one of the approvers are basically in a holding pattern because they were created while he was still an employee,

Other than cancelling these approvals and creating new ones without him as an approver (in some cases, he is the last person left to approve out of 30), is there any way to kill just the task requesting his approval without killing the entire workflow and forcing people to re-approve documents they've already signed off on?

 I have a feeling we'll have to cancel and re-create but we are hoping there is a loophole around this if possible.

Any insight is greatly appreciated!

Kind regards, 

- Daniel 

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